What is Site?
Site is a collection of web pages used to store information in an organized manner. It stores a list of documents, discussions, events, tasks, and many other types of information, so it is like a container storing all these things. Site provides controlled access to share information among users, i.e. authorize users are allowed to access the site & its elements. Every SharePoint site is a member of a site collection. As the name suggests, a site collection is a collection of sites. Every site collection has a single site under its root site, and other sites can be built under the root site. A site collection is having some attributes that are common to all the sites in that collection (like search settings, a Recycle Bin for deleted items).
What is Sub-Site?
What is Personal Site?
Personal site is a site which is totally user specific and used to store the information of that user. User can use this site to upload his personal documents in the document library, so only that user can see and manage those documents. User can also make use of this site for his personal favorite items and comments that they have tagged in the SharePoint. User can track the information using news-feed that tell you what your colleagues are up to, also user can run searches and stay update on those subjects. Also user can update their personal details in the corporate directory using personal site.
What is List?
SharePoint list is a collection of records for differently entities like employee, department, student etc. We can also say that it is a container for information like simple database or spreadsheet. In the list, data is stored in rows and each row is known as a list item. A list can have multiple columns or fields that define properties or metadata. So list item is a row with data in those columns.
- List can be used for links, tasks, discussions, announcements or events.
- Different list can have different security settings ( List permissions)
- Permissions can also be defined onto single list item level (List item permission level)
- User can also add attachment while adding items in the list.
What is External list?
External list is totally different than SharePoint List. It is not a SharePoint list at all because it doesn't store information inside the SharePoint content database. An external list is a view on external data—that is, data that is not stored in SharePoint but in external databases and systems.
What is Document Library?
Document library is an instance of list where every list item is a file having some metadata. Files can be word documents, PDF files, text files etc. Document library is very similar to list but as it’s item contain file, so while adding an item into document library you have to upload file first and then add the metadata about that file.
What is Picture Library?
A picture library is a special type of a document library that is dedicated to images and allows users to easily store, upload, share, collaborate and track images or digital pictures. It includes special views that show the images as thumbnails and it can also store the properties related to images called metadata to make the images easily searchable.
What is Wiki Library?
Wiki page library is an instance of a document library it used to store web pages and onto those web pages authorized user can add different types of contents like text, images, videos and web parts. It can be used as a central repository for large organizations to store and share information.
What is Form Library?
Form library is used to host only Microsoft InfoPath forms. Forms created in InfoPath can be published into SharePoint form libraries and users then fill out these forms.
What is an Asset Library?
Asset library is used to store digital assets such as images, audio files and videos.This library can be used as repository for media files that will be used throughout the SharePoint environment e.g. company logos, training videos, podcast etc.
What is Picture Library ?
A picture library is used to store, upload, share and track images or digital pictures. It also contains the special views that show the images as thumbnails. Users can also store the properties related to images called metadata to make the images easily searchable.
What are Alerts ?
An alert is used for notification by email whenever there will be any change in the list, libraries or even for specific list item or documents. It is a built in mechanism that enables users to register different kinds of alerts. E.g. suppose user needs an alert on specific document change, or needs an alert when new record is added in Employee master list etc.
What is a Site Column?
A site column is a column for a list or a document library that can be used in all document libraries or lists in the site in which it is created, as well as in the sub sites for that site. Site columns are very useful if organization wants to establish some consistent settings across lists and libraries.
What is Tagging?
Tagging feature is available in Microsoft SharePoint 2010 server (not in SharePoint Foundation) , it is a social web mechanism that enables user to tag a list item or document or even a page in the SharePoint site or outside to it (provided appropriate access ).User can tag something to help remember it and find it more easily later on . “I Like” tag is the out of the box (in built) tag comes with the SharePoint which enables user to like the document or page and then it intimates other users about this tagging. So we can say that tagging is the ability to tag documents that enables user to search document easily with keywords. Tag cloud webpart enable users to display tagging keywords.
What is Versioning?
SharePoint is having an option to track the versions for items contained in Document libraries and lists. This option stores old version of files or items each time a change is made. If user uploads a document, and then another user edits the document and saves it, SharePoint saves the original document as a version of the file. Afterwards, users can look at the version history of the file and choose to open a specific version or restore it (that is, make that version the current one).
What is Check-in/Check-out in SharePoint?
Check-in and check-out are the common terms used in many document management systems. In SharePoint also the concept is same only. The purpose of Check-in/Check-out is to prevent conflicts in an environment where multiple people might want to edit the same piece of information (list items or files in document library).
Check out: Check-out make sure that only one person can edit a document at a time. To edit a document, a user should first check out a document. This prevents other users from editing the document until that user check the document back in. During the period that the document is checked out, other users can only view a read-only version of the document.
Check In: Check in a file means that user is uploading the modified file into the library and it is now available for edit by other users. Once the document is checked in, the document becomes available again to be checked out by someone else. In addition, all changes made by the person who checked in the document are now visible to others.
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